Garland Hidden Oaks Community FAQ's

Architectural

• What types of exterior modifications can I make to my home without requiring approval of the association?

All exterior modifications or improvements should be approved through the community association’s architectural control process. Please complete the architectural request form on Town Square under Tools.

• Where do I find my community's architectural modification request form?

The architectural modification request is under Tools then under Architectural Review Request on TownSq.

• What's the process for submitting the application? How long does it take to get approval?

Once the application is submitted it will be reviewed determining all necessary information is there it is sent over to the Architectural Review Committee. This committee is tasked to review each submission to determine that the request is in compliance with the association’s architectural guidelines. A response from the committee may take as many as 30 days from the date of submission. Please ensure that you provide as much information as possible with your application to avoid delays.

• What is the status of my application?

If you have not heard from the Community Manager or Architectural Review Committee within 30 days from the date of submission of all necessary information, please submit a request via TownSq.

Board Meetings

• How do I find out when the next Board meeting takes place?

Board Meeting dates and times are typically noticed via the News and Events section of TownSq. If you have registered your email address, we will also send meeting details via email in advance of the meeting.

• Where can I find copies of the most recent Meeting Minutes?

Meeting minutes are posted in the Documents section of TownSq.

Common Area Maintenance

• What does the Association maintain and what am I responsible for maintaining?

Please refer to the budget posted online.

• I need to report a maintenance issue to a common area in the community...

We sincerely appreciate your efforts in alerting our management team of any maintenance issues in your community. Please submit a request via TownSq and include a picture and as much detail as possible where applicable. You can submit a request via TownSq.

• What is the trash/waste pick-up schedule for my community?

Trash pick up is on Wednesday.

• What is the bulk pick-up schedule for my community?

Recycle and Bulk is on Wednesday every other week - the Blue Schedule at https://www.garlandtx.gov/3698/Schedule

• How do I get electric/gas/water/trash service?

For electric and water, please contact City of Garland Utilities (972) 205-2671. Trash service is through the city.

• How do I get a mailbox key?

Your original key will be obtained from the sales office when you receive your keys. Please contact your local United States Postal Center for instructions on obtaining a duplicate of your mailbox key or contact a locksmith if your house was purchased as a resale.

Compliance

• I just received a violation notice. Who can I talk to about it?

Covenant violation related inquiries can be directed to our Compliance Department at compliance@goodwintx.com. Additional contact information is available on the notice you received.

• I need to report an issue with a neighbor's home.

Please submit a request via TownSq and include a picture and as much detail as possible where applicable. You can contact community manager via TownSq.

• When does your compliance driver come through our community?

The schedule will vary, but our compliance drivers typically visit the community on a monthly or bi-monthly basis.

• Is there a list of do's and don'ts I can give to my tenant?

A copy of the community’s Covenants, Conditions and Restrictions can be found on your community’s website by visiting www.goodwintx.com and entering your community name in the “Find My Community Page” field at the top right corner of our webpage.

Contacts

• Who can I reach for help?

We have a team of industry professionals standing by to assist you. Here are the various ways you can reach us:

• TownSq App: Submit a request via our web and mobile application.

• Customer Service Team: Available Monday-Friday, 8:00 AM-6:00 PM.

855-289-6007 or info@goodwintx.com. Live Chat is available on our website at www.goodwintx.com.

• Compliance Team: Covenant violation related inquiries can be directed to compliance@goodwintx.com.

• How can I reach the Board of Directors?

You are invited to send an email to your community manager prior to a posted meeting to be presented to the Board of Directors at the next scheduled Board Meeting or by submitting a request via TownSq to your community manager and they will address matter with the Board of Directors.

Documents

• Where can I find the governing documents of the association?

A copy of the community’s governing documents can be found on your community’s website by visiting www.goodwintx.com and entering your community name in the “Find My Community Page” field at the top right corner of our webpage.

Financial

• What is my balance?

You can view your account balance by logging in to TownSq. You may also request your balance by contacting our Customer Service team Monday-Friday, 8:00 AM-6:00 PM by phone, 855-289-6007, or via email at info@goodwintx.com. Live Chat is available on our website at www.goodwintx.com.

• How do I pay my assessment?

For your convenience, we offer several payment options:

Option 1: Mail-In Your Payment to the following address:

DGHO – Garland Hidden Oaks Homeowners Association

c/o Goodwin Processing Center

PO Box 93447

Las Vegas, NV 89193-3447

Option 2: TownSq website (www.townsq.io) or mobile application. Your account balance is also available by accessing your TownSq account.

From the web:

1. Login to TownSq at https://app.townsq.io/login

2. From the top of your home page feed, select the account you’d like to make a payment on.

3. Click “make a payment” to choose from a menu of options including pay your open balance, set up a recurring payment or make a one-time custom payment.

From the TownSq App:

1. From the top of your mobile feed, choose the account you’d like to make a payment on.

2. Click “make a payment” to choose from a menu of options including pay your open balance, set up a recurring payment or make a one-time custom payment.

TownSq offers both ACH and debit/credit card payment options. When making credit card payments online, there is a $1.50 convenience fee plus 3.5% of the total payment amount. This fee is based on your assessment. When making a payment via e-check, there is a $1.50 convenience fee.

Option 3: Bank Bill Pay Service - If you use a bill payment service that automatically makes payments for you, please change the name of the payee and the address for payment to the PO Box address referenced above. You will need to note your account number and association code (DGHO) in the memo section of your check.

• Can I pay my assessment with a credit/debit card?

Yes, credit/debit cards are accepted through TownSq.

From the web:

1. Login to TownSq at https://app.townsq.io/login

2. From the top of your home page feed, select the account you’d like to make a payment on.

3. Click “make a payment” to choose from a menu of options including pay your open balance, set up a recurring payment or make a one-time custom payment.

From the TownSq App:

1. From the top of your mobile feed, choose the account you’d like to make a payment on.

2. Click “make a payment” to choose from a menu of options including pay your open balance, set up a recurring payment or make a one-time custom payment.

• What is my property code?

Your Property Code is DGHO

• What is the Management ID?

6587

• When is my assessment due?

Assessments are due annually on January 1st or can be paid quarterly January 1, April 1, July 1, and October 1..

• Are there any fees associated with online payments?

When making credit card payments online, there is a $1.50 convenience fee plus 3.5% of the total payment amount. This fee is based on your assessment. When making a payment via e-check, there is a $1.50 convenience fee.

• Why does my account show a negative number?

A negative number means that you have a credit balance.

• I received a letter about a past due assessment. Who can I talk to about these fees?

Contact our Customer Service team Monday-Friday, 8:00 AM-6:00 PM by phone, 855-289-6007, or via email at info@goodwintx.com. Live Chat is available on our website at www.goodwintx.com.

• Who can I talk to about setting up a payment plan?

Contact our team at delinquencies@goodwintx.com. A member of our team will be happy to assist you however possible.

• How do I update my Western Alliance payment information?

To update existing Western Alliance recurring payments, click here.

• How do I cancel my Western Alliance auto draft?

To update existing Western Alliance recurring payments, click here.

• What is my assessment paying for?

Your community’s assessment pays for the operating expenses of the association. This can include utilities, road maintenance, landscaping, amenity maintenance, insurance, etc.

• Where can I find my account number?

You can find your account number in your billing statement or coupon book. If you cannot locate your account number, please contact our Customer Service team at 855-289-6007.

Insurance

• My lender is asking for a copy of the association's insurance. Where do I get this information?

Contact our Customer Service team Monday-Friday, 8:00 AM-6:00 PM by phone, 855-289-6007, or via email at info@goodwintx.com. Live Chat is available on our website at www.goodwintx.com. You can also submit a request through TownSq.

Owner Information

• How do I update my contact information/mailing address?

Resales

• How do I get a lender questionnaire completed?

Lender questionnaires can be ordered via the Goodwin website at https://www.goodwintx.com/. and look for the Resale tab.

• How much does a lender questionnaire cost?

Visit the Goodwin website at https://www.goodwintx.com/ for pricing.

• Where do I obtain a resale certificate?

Resale Certificates can be ordered via the Goodwin website at https://www.goodwintx.com/.

• I'm the Lender and would like to get a statement. Is there a charge for this?

A statement can be ordered via the Goodwin website at https://www.goodwintx.com/.

Rules/Regulations

• What is the community's pet policy?

Section 7.09 page 13 states: “No animals, livestock or poultry of any kind will be raised, bred, or kept on any Lot, except that a reasonable number of cats, dogs, or other generally recognized household pets may be permitted on any Lot...local leash laws recognized. “

• What is the community's parking policy?

Section 7.03 page 13 states: “No vehicle or similar equipment will be parked or stored in an area visible from any street within the Property, except passenger automobiles, motorcycles, passenger vans and pick-up trucks may be parked in any garage or driveway if such vehicle (a) has less than one (1) ton carrying capacity; (b) has less than three (3) axels; (c) is in operable condition; and (d) is generally om daily use as a motor vehicle operating on public streets and highways in compliance with applicable laws. No parking on common areas…”

Section 7.04 page 13 states:; “No campers, boats, trailers, motor homes, travel trailers, camper bodies, golf carts, recreational vehicles, non-passenger vehicles, vehicles with 3 or more axels or greater than 1 ton carrying capacity, and/or equipment or accessories related thereto may be kept on any Lot…”

TownSq

What is TownSq?

TownSq is an all-in-one mobile app designed to help you connect, collaborate and stay up-to-date with your community – any time on any device. TownSq streamlines operations for board members and simplifies community living for homeowners. With TownSq you can:

• Easily communicate with neighbors, community managers, and board members

• Manage your account and pay online

• Get up-to-date community news and events

• Request and review status of service inquiries

• Participate in community polls

• Access community forms and documents

And more…

How do I register for TownSq?

Registering for TownSq is fast and easy. Follow the steps below to get started:

Using a computer please Visit TownSq, you have two options to register:

Sign up with email: Enter email address and agree to the Terms of Use by checking the box to proceed then selecting continue. A confirmation email will be sent to the indicated email address, including the next steps. The confirmation email will expire in 1 hour.

If the confirmation email isn't received, click "Resend Email" after checking your spam folder. A link will be provided in the confirmation email in the event the "Complete Sign- Up" button does not redirect to the TownSq website.

Be sure to verify the “Community account information” is correct before clicking “Confirm”

Enter Password and Confirm password

Click on Sign up

Click Explore Town Sq

• Zip/Postal code

• Account number

Once finished, check the box “I agree with the Terms of Use” and select continue to proceed.

Next, you will be prompted to choose an email address and password for your TownSq account. Once completed, you will have successfully created your account

I'm getting an error when I try to register for TownSq:

Contact our Customer Service team Monday-Friday, 8:00 AM-6:00 PM by phone, 855-289-6007, or via email at info@goodwintx.com.

Live Chat is available on our website at www.goodwintx.com.

How do I change my email preferences for TownSq notifications?

Once you have logged in to TownSq, you can edit your notification preferences by editing your profile. To edit your profile, click on your name in the top right-hand corner of the TownSq page and a drop down will appear with the “Edit Profile” link.

How do I submit a request in TownSq?

Once you have logged in to TownSq, click the “Requests” link on the menu bar on the left-hand side of your screen.

I forgot my TownSq password, how can I reset it?

Visit https://app.townsq.io/user-recovery to reset your password.